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Privacy Policy

Last updated: November 24, 2025

1. Introduction

FindMeetingTime ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our meeting scheduling service.

2. Information We Collect

Account Information

  • Email address - Used for authentication and notifications
  • Display name - Shown to event participants
  • Profile picture - Optional, from Google OAuth if you choose

Event Data

  • Event titles - Names you give to your scheduling polls
  • Date and time options - The time slots you propose
  • Time zone - Your local time zone for accurate scheduling
  • Votes - Your availability responses (Yes, Maybe, No)

Automatically Collected

  • Browser time zone - Auto-detected for convenience
  • Basic analytics - Page views and feature usage (anonymous)

3. How We Use Your Information

We use your information exclusively for:

  • Providing the scheduling service you requested
  • Authenticating your account
  • Sending event-related notifications (if enabled)
  • Improving our service based on usage patterns

We do NOT sell your data. We do NOT use it for advertising. We do NOT share it with third parties for marketing purposes.

4. Data Storage & Security

Your data is stored securely with the following protections:

  • Encryption - Personal information (emails, names) is encrypted at rest
  • Row-Level Security - Database policies ensure you can only access your own data
  • Audit Logging - All data access is logged for security monitoring
  • HTTPS - All data in transit is encrypted

5. Data Retention

  • Active events - Kept until finalized, then for 1 year
  • Abandoned events - Auto-deleted after 90 days of inactivity
  • Account data - Kept until you request deletion
  • Audit logs - Retained for 90 days

6. Third-Party Services

We use the following services to operate FindMeetingTime:

  • Supabase - Database and authentication (hosted in the EU/US)
  • Google OAuth - Optional sign-in method
  • Aminos - AI-powered support chat

Each service has its own privacy policy. We only share the minimum data necessary for these services to function.

7. Your Rights

You have the right to:

  • Access - Request a copy of all your data
  • Correction - Update inaccurate information
  • Deletion - Request complete removal of your account and data
  • Export - Download your data in a portable format

To exercise these rights, use the chat support widget to contact us.

8. Cookies

We use minimal cookies for:

  • Authentication - Keeping you logged in
  • Preferences - Remembering your time zone and theme choice

We do NOT use tracking cookies, advertising cookies, or third-party analytics that track you across sites.

9. Guest Users

If you vote on an event without creating an account, we store your:

  • Name (as you enter it)
  • Email (optional)
  • Votes

This data is associated with the specific event and subject to the same retention policies. Guest data is auto-deleted after 180 days.

10. Children's Privacy

FindMeetingTime is not intended for children under 13. We do not knowingly collect information from children under 13.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

For privacy-related questions or to exercise your data rights, please use the chat support widget available throughout our application.

Note: We do not provide email support. All inquiries are handled through our AI-powered chat assistant.